Securing a great location is a key part of a film, and to ensure a great location you need a solid agreement for production to run smoothly.
In this article we’ll guide you through the essentials of film location agreements
What is a Film Location Agreement?
A film location agreement is a legal document between a production company and landowners permitting filming in specific areas. The agreement outlines all necessary details, including the dates of filming, fees, and restrictions on how the property can be used. It also defines the responsibilities of both the property owner and the production team, ensuring that each party is protected during and after the filming process.
Why Are Film Location Agreements Important?
Legal Protection: Avoid conflicts of the property owners with the production company and vice versa.
Clarification of Terms: To make sure that both parties understand the way the location will be used and what to expect.
Insurance Requirements: Most location agreements require the production company to provide proof of insurance, which can cover any potential damage to the property.
Liability Coverage: In the event that something goes wrong, it helps to solve any conflicts that may arise.
Without a proper agreement, productions may face legal action, delays, or significant financial loss.
What to Include in a Film Location Agreement?
Location Details: Define the land & building areas which could be used for filming. Any restrictions on the use of this space need to be stated here too. For instance there may be no access to some indoor rooms.
Dates and Times: Outline the days and times in which the location will be accessed for setup, shooting and takedown operations.
Compensation: Specify how much the production will pay the property owner for the use of the location. This could be a flat fee, a daily rate, or some other form of compensation. In addition to this, state any other expenses including damage of property or any extra services like cleaning.
Permits and Legal Compliance: Guarantees that the production company will take necessary steps to acquire permits for filming and follow laws and legal regulations in the area.
Insurance and Indemnification: Makes it clear that the insurance must include provision to cover both damage to property and litigation.
Alterations and Restoration: If the production team plans to make any changes to the property, these should be detailed in the agreement. Additionally, the agreement should specify how and when the property will be restored to its original condition after filming is completed.
Credits and Promotion: Some property owners may request credits for using the name and logo of the property used in the production.
Termination Clauses: Each party must know how and when terminating the agreement is possible.
Common Issues with Film Location Agreements
Although film location agreements are made to serve the interest of both parties, some issues may arise in case the contract is not thorough enough. Some challenges include:
Noise Complaints: Noise could be a complaint during video shooting. Other houses nearby may complain about noise. Consider outlining specific time windows during which certain activities like loud sound effects or large equipment movement can take place.
Damages: Accidental damages to property when filming may occur, which is why the policies need to include how that will be handled.
Extended Filming Time: The shooting schedule may vary. Including clauses that handle overtime or extending the filming period can help avoid disputes if production takes longer than expected.
Digital Solutions for Film Location Agreements
Many companies have adopted paper-free approaches. Digital tools allow production teams to easily prepare, reconfigure, send and execute location agreements with the online legal support, minimizing paperwork. Digital solutions assist in receiving e-agreements and dealing with elements such as tracking modifications to contracts, managing compliance and keeping all signed documents in one secure location.
Want to learn more about streamlining your location agreements and management of contract processes? Read below.
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