What Is a Location Release Form and When Do You Need One?

Protect your production team from legal liability by making property owners sign a location release.

In the video production industry, “location” refers to any place where filming takes place, such as a building, business, home, park, or street. It is an essential element in a production, as it sets the scene and creates the atmosphere for the audience. However, filming on location requires permission from the owner or manager of the property. This is where a location release form comes into play.

What Is a Location Release Form?

A location release form is a legal document that grants permission to filmmakers to shoot on a specific location from the property owner. It is a written agreement between the filmmaker and the owner of the property, which outlines the terms and conditions of the production and specifies the rights and responsibilities of both parties.

When Do You Need a Location Release Form?

Ideally, you should get a location release form signed before the production team moves to the desired location. This ensures that all parties involved are aware of the terms and conditions of the agreement, and that there is no confusion or misunderstandings on the day of the shoot.

It is important to note that a location release form is not just limited to private property. If you are filming in a public location, such as a park or a street, you may require a permit from the local authorities, along with a location release form from the appropriate government agency.

What Information Should Be Included in a Location Release Form?

A location release form should include the following information:

  • The name and address of the location
  • They type of location (home, business, etc)
  • The name and address of the producer
  • The title and description of the production
  • The time and date of the location
  • The compensation, if any, for the location
  • The rights granted to the producer
  • The signatures of the location owner (or manager) and the producer

Where Can I Find a Location Release Form Template?

There are several sources where you can find a location release form template online. These templates are customizable and can be adapted to fit different types of productions, including films, documentaries, commercials, and music videos.

Get the Best Release Management System in the Market

Companies can protect themselves from legal liability by being organized during the production stage of a project. It is easier said than done, especially if you are using the traditional printed-on-paper release form signing method. That is where a release management system comes into play..

ReleaseME by MEsuite is a release management software that will help you streamline the signing process by taking a digital approach. With ReleaseME, you can easily send release forms to location owners for electronic signature and track the status of each release in real time.

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