In the video production industry, “acquired media” in an acquired media release form refers to any footage or media that is obtained from an external source, rather than being created specifically for a particular project. This can include stock footage libraries, news organizations, or other professional sources.
What Is an Acquired Media Release Form?
An acquired media release form is a type of material release that grants permission to use footage or media obtained from an external source, such as stock footage libraries, news organizations, or other professional sources. Acquired media releases are a part of the broader family of releases, called material releases, which are used to protect producers of video projects from any legal liability that might arise from using acquired media in the project without proper permission.
Material releases can cover a variety of media and content, including film footage, music, written text, photographs, video recordings, audio recordings, websites, and more. Additionally, material releases can be in the form of written contracts, waivers, or verbal agreements. Regardless of the format, all material releases are intended to ensure that the necessary rights and permissions are obtained before using any material in a video project.
Acquired media releases are closely related to other types of material releases, such as archive material releases, 3rd party asset releases, and more. These terms are often used interchangeably. However, it is important to note that an acquired media release is one that grants permission for the use of any video file, audio file, or photograph that is owned by someone other than the video producer, and is acquired by the producer for use in the video.
How is an acquired media release form different from other release forms?
Several types of release forms are used in the media industry, and it’s essential to understand the differences between them.
How is an acquired media release form different from a talent release form?
A talent release form is a legal document that protects the producer from any legal action taken by the recurring talent for the use of their image or voice. Talent release forms are usually longer and more specific than other release forms. They are also often negotiated in advance with agents. They can be as simple as a one-page form or as complex as a multi-page document.
How is an acquired media release form different from an appearance release form?
An appearance release form is used for non-recurring characters in a video production. In some types of video content, typically scripted video content, these people might be called extras. When a person signs an appearance release form, they are granting the producer (or videographer) permission to use the person’s name, likeness, or voice in the production.
How is an acquired media release form different from a location release form?
A location release form is a legal document that grants permission to filmmakers to shoot on a specific location from the property owner. It is a written agreement between the filmmaker and the owner of the property, which outlines the terms and conditions of the production and specifies the rights and responsibilities of both parties.
How is an acquired media release form different from a medical release form?
A medical release form is a document that allows a production company to obtain medical information and clearance from a participant before they can participate in a project. This form is necessary to protect both the participant and the production company from any potential health risks that may arise during filming.
How is an acquired media release form different from a photo release form?
A photo release form is a legal document that outlines the terms and conditions for the use of a photograph or other visual image in video production. The purpose of the photo release form is to protect the production company by establishing guidelines and restrictions on how the photo can be used, ensuring that it is not misused or misrepresented.
How is an acquired media release form different from a music release form?
A music release form is used when a third party owns the music used in the production as a legal agreement between the producer and the owner of the music. It grants permission to use music, such as a song played in the background of a scene in the production.
When Do You Need an Acquired Media Release Form?
An acquired media release form be signed before using any acquired media in a project to ensure that all necessary legal requirements are met.
What Information Should Be Included in an Acquired Media Release Form?
An acquired media release form should include the following information:
- The name and address of the owner of the media
- The name and address of the producer
- The title and description of the production
- The type of acquired media being used in the production (video, photos, audio, etc.)
- The duration of the use of the acquired media
- The compensation, if any, for the media owner
- The rights granted to the producer
- The signatures of the media owner and the producer
Where Can I Find an Acquired Media Release Form Template?
There are many websites online where you can find acquired media release form templates. Some popular options include legal document websites. Additionally, you may be able to find templates on websites specific to your industry or niche. It’s important to ensure that any template you use is legally valid and appropriate for your specific needs.
Get the Best Release Management System in the Market
As a company, it’s important to protect yourself from legal liability by having media release forms signed for any material that could potentially cause issues if used without permission. However, the traditional methods of managing these releases can be both time-consuming and costly. That’s where a release management system like ReleaseME by MEsuite comes in.
ReleaseME is a release management software that streamlines the signing process. With ReleaseME, you can easily create hundreds of material release forms and send them for their signature. Alternatively, owners can access the forms by scanning a QR code. You can also track the status of each release in real-time, making it easier to manage the process efficiently.
