Without a system to manage releases, legal issues, copyright problems, and harm to the production’s reputation are possible. Now, video production companies and filmmakers have free release form systems to protect themselves legally when using someone’s likeness without permission.
What Is a Release Management System?
A release form system is a way to create, collect and manage legal documents that permit you to use someone’s likeness, voice, or other personal information or media in your video production.
These documents, typically signed by the subject appearing in the video or the media owner (photographs, video, audio, etc.) you want to use, provide you with the legal right to use their image, voice, or media in your production.
What Are the Benefits of Using a Free Release Management System?
Primarily, it offers potential cost savings.
Paid release form systems often charge fees for their services, which may be affordable for larger budget video projects but can be costly for smaller budget projects. Free release form systems allow you to create, collect and manage legal documents without additional costs.
In smaller projects with limited funds, it can be challenging to justify the cost of a paid release form system. As a result, using paper forms becomes a tempting option, despite its potential drawbacks.
Free release form systems allow users to securely store and manage their releases in the cloud and access them from virtually anywhere. This solution simplifies the process by removing the need to manage paper forms. With this solution, it becomes easier to secure all releases.
With many free release form systems, you don’t have to worry about overpaying for features you do not need. As your project grows and the need for more features arises, these systems often provide affordable paid tiers that can unlock new features. You no longer have to sacrifice functionality for budget, as it allows you to manage the necessary legal documents without breaking the bank.
What are the risks of not using a release management system?
- The lack of legal protection increases the risk of potentially terminating the project or causing the company to go out of business.
- Incomplete or inaccurate information collection can lead to future problems.
- It can be time-consuming and challenging to create and manage release forms manually.
- It may be challenging to track which individuals have signed release forms and which still need to.
- Collecting information using paper release forms increases the risk of incomplete or inaccurate data during production. This is likely to result in complications during post-production.
How to Choose the Right Free Release Management System
Initially, assess the particular features that you require. Do you need pre-built release templates, document tracking, or offline signing capabilities? Compile a list of the features that hold the utmost significance to you.
Next, consider the ease of use of the system. Does the interface provide a seamless experience? Can you effortlessly navigate the system and promptly locate the desired functionalities?
It’s also important to consider the security and privacy measures in place. Ensure that the chosen system incorporates sufficient security protocols to safeguard your legal documents and the personal information of your subjects.
What Is the Best Free Release Management System?
ReleaseME by MEsuite is a one-of-a-kind free release management system that offers multiple benefits and features, such as:
- Video production industry-oriented platform
- Free storage for up to 10 signed releases
- Pre-built release templates
- Contract QR code generator
- Offline mode for signing
- Document tracking
Using a free-release management system can provide several benefits for video producers. It can save you money, be more accessible, and offer a range of features that make it easier to manage legal documents.
If you’re looking for a free release management system that caters specifically to the video production industry, ReleaseME by MEsuite is an excellent option. With pre-built release templates, offline signing capabilities, and document tracking, it has all the features you need to manage legal documents efficiently.
Contact MEsuite today and start streamlining your release form process for free!
